Part 5: Civil Proceedings that Do Not Use the Electronic Filing Service
48. Application49. Information to be provided in cause papers and documents that are filed in the Registry50. Form of affidavits
- Binding of affidavits51. Documentary exhibits to affidavits
- Dividing sheets
- More than 10 documentary exhibits52. File inspection and obtaining hard copy extracts or certified true copies of documents
The directions contained in this Part apply to proceedings that do not require the use of the Electronic Filing Service.
To facilitate the contacting of lawyers having conduct of an action or matter by members of the staff of the Supreme Court, the following information must be inserted on the cover sheet or the backing sheet of all cause papers and documents filed in the Registry in the format set out below.
(Name of lawyer(s) having conduct of action or charge of matter) (Name of law firm) (Address of law firm) Email: (Email address of lawyer / law firm) Tel: (Contact telephone number) Ref: (File reference of law firm)
The information is to be inserted as a block near the bottom of the cover sheet or near the bottom right hand corner of the backing sheet.
(1) In addition to the requirements set out in paragraph 78 of these Practice Directions, affidavits must be:
(a) on A4-ISO paper of durable quality; and(b) produced by printing or typewriting, and in any case not by carbon copying. A document produced by a photographic or similar process giving a positive and permanent representation free from blemishes will be treated, to the extent that it contains an exact copy of matter produced by either of the above processes, as if it were so produced. Photographic copies which are not clearly legible will be rejected.
Binding of affidavits
(2) Affidavits of 30 pages or less (including exhibits and dividing and backing sheets) may be stapled firmly at the top left hand corner of the paper. Any affidavit (including exhibits, dividing and backing sheets) exceeding 30 pages must be bound with plastic ring binding or plastic spine thermal binding (the plastic rings or spines to be red for claimants/appellants, and blue for defendants/respondents) with a transparent plastic cover in front and at the back.
(1) The dividing sheet that separates the documentary exhibits must be in a light colour other than white, marked, typed or stamped clearly with an exhibit mark and including the certificate of the commissioner for oaths required under Order 15, Rule 27(5) of the Rules of Court 2021 as follows:
“This is the exhibit marked [letter of the alphabet or a number] referred to in the affidavit of [name of the maker of the affidavit] and sworn/affirmed before me this [date on which the affidavit is affirmed]Before me,(Signed) A Commissioner for Oaths”
More than 10 documentary exhibits
(2) In addition to the requirements set out in paragraph 80 (except sub-paragraph (5) of that paragraph), when there are more than 10 distinct documentary exhibits in an affidavit, each exhibit must be flagged by means of a plastic tag, marked in accordance with the exhibit reference and such flags must run vertically down the right edge of the exhibits evenly spaced out so as not to overlap one another. Where a table of contents of the documentary exhibits is required, the table of contents itself must bear the top-most flag, marked “TABLE”.
(1) In order to inspect a case file in civil proceedings that do not use the Electronic Filing Service, the following procedure should be followed:
(a) A Request should be submitted to the Registry to obtain permission to inspect the case file. The Request should state the name of the person who is to carry out the search or inspection. If this person is not a solicitor, his or her identification and contact details should also be included in the Request, and his or her identification document (including physical or digital identity card) should be produced for verification when requested. The Request should also state the interest that the applicant has in the matter, and the reason for the search or inspection. If the search or inspection is requested for the purpose of ascertaining information for use in a separate suit or matter, the Request should clearly state the nature of the information sought and the relevance of such information to the separate suit or matter.(b) Upon confirmation of the receipt of payment of the fees payable, and once approval for inspection has been received from the Court, the inspection of the case file and Court documents will be carried out at the Registry.
(2) Applications to obtain hard copy extracts or certified true copies of documents in civil proceedings that do not use the Electronic Filing Service may be made by submitting a Request to the Registry:
(a) The intended use of the hard copy extracts or certified true copies should be clearly stated in the Request. The relevance and necessity of the hard copy extracts or certified true copies in relation to their intended use should also be clearly described.(b) The applicant will be informed of the outcome of his or her Request and the fees payable for the provision of the certified true copies if the Request is approved. Upon confirmation of the receipt of payment of the fees payable, the certified true copies will be released to the applicant. The Registry may require verification of the identity of the applicant against his or her identification document (including physical or digital identity card) prior to release of the certified true copies.(c) The fees prescribed by the Fourth Schedule to the Rules of Court 2021 will be payable for the provision of the above service.
(3) The Registry will only accept typewritten Requests which are printed on paper of good quality and signed by the applicant or his or her solicitors. If the Request is not typewritten, it should be handwritten in a clear and legible manner. Otherwise, the Request may be rejected.